Wednesday, June 29, 2016

SummerFest 2016 Information

SummerFest 2016 – Full STEAM Ahead: Powered by Theater!
Texas State University – San Marcos

Full STEAM Ahead!  Destination Texas State University! SummerFest 2016 is right around the corner! The K-12 Committee has been working very hard to make this an incredible event!

Thanks to you, our amazing membership, we estimate 250+ in attendance! We have a full program, filled with a variety of fabulous workshop offerings for all levels. This is sure to be a fantastic weekend!

Here are a few reminders:
Registration opens at Friday, July 15th at 8:00AM in the Theater Center Building – 1st Floor Lobby. The Theater Center is the round, red, circular building. Address: 430 Moon St. San Marcos, TX 78666.

* Method of payment for onsite registrants: credit card, school check or cash.
     - $120 SummerFest Registration
     - $50 TETA membership (if you did not attend convention in January)

*Please make sure you check-in! All members and presenters must visit the registration desks and check-in.

*Dorms - Stay with the K-12 Committee! The K-12 Committee is staying the Falls/Sayers dorms located on the Texas State campus.
You must book your dorm by JULY 1 – that’s this FRIDAY! No changes, cancellations or refunds can be made after this date. You will not be able to register for a dorm on site. Please plan accordingly. You will register for a dorm on our SummerFest webpage and pay online:
https://docs.google.com/a/tetatx.com/forms/d/1_I292M2N25J_7fV7e-ye24fNnWyQoLRHD24-LL0VQLo/viewform

Don’t want to stay here? That’s ok! Our suggested hotels listing can be found on the Facebook SummerFest Page and on the TETA website/SummerFest tab.

* BYOT = Bring Your Own Technology

* Wi-Fi Access – Texas State does have Wi-Fi access!

*Entertainment? Join us Friday night in the Texas State Student Center – George’s – for Karaoke, games and snacks (8pm-11pm)! Saturday night there will be a staged reading in the Theater Center – Main Stage.

*There will be handouts in your registration bag for nearby ATM locations, food, entertainment options and much more.

*SummerFest Programming is now live! You can obtain our schedule on your smart phone via the Guidebook app, or you can find a copy on the TETA Website – SummerFest tab.

* Review Programming- A few presenters have requested you provide some of your own supplies.

*If you would like a hard copy of programming, please visit the website and print one for yourself. We are going digital so very few hard copies of SF 2016 Programming will be provided on-site. Please remember updates are made to programming – Guidebook will provide the most up-to-date workshop listings.

*Parking – you are allowed to park in the PERF/G5 Parking Lot on the Texas State Campus. This is directly across the street from the Theater Center building, right off of Edward Gary Drive. You can find the campus-parking map in Guidebook. Follow the TETA SummerFest signs when you arrive on the Texas State Campus. No parking pass is needed.

*If you need help getting around campus, please find someone on the K-12 Committee.

*What do I bring to SummerFest? Be sure to check out the Texas Theater Notes Article from our Secretary, Maggie Rodriguez. She created a great list of items to bring to SummerFest. http://texastheatrenotes.blogspot.com/

*Texas State is a “no smoking” campus.

* Nominations will be accepted for the following positions on the K-12 Committee:
     - Chair-Elect, High School At-Large, Middle School At-Large and Elementary Interest
     - Deadline for nominating K-8 and Secondary Educator of the Year is: Sept. 1, 2015.
-       Email k12.pastvp@tetatx.com for details and instructions.

* Be sure to attend your Interest Meetings on Saturday, July 16th. Let your voice be heard! Our K-12 Committee is here to serve you! We are constantly trying to find new and improved ways to serve YOU! Please share your thoughts, ideas and suggestions!

* Join us Sunday for lunch! Workshops continue Sunday morning then we’re serving a Texas Smokehouse Buffet and there are LOTS of amazing DOOR PRIZES (lunch is included in registration cost)
     - Guest Speaker on Sunday is Kelsey Kling, TEA!

* Check the SummerFest Friends Facebook page for more updates!

We will see you all in San Marcos very soon!


Jenae Glanton
TETA Board of Directors
Chair - K-12 Committee
k12.chair@tetatx.com

Friday, June 24, 2016

Full Steam Ahead Powered by Theatre!!!

After a challenging year of ups and downs I need to recharge and what better way than to attend TETA’s SummerFest!! 

 This year SummerFest is July 15-17 at beautiful Texas State University in San Marcos. TETA’s K-12 Committee is steadily preparing and as the secretary of the K-12 Committee I wanted to write an article to help you pack for this event. Each evening after the workshops conclude we will have some optional events which are a great way to network and make new friends. Of course it’s San Marcos so regarding the evening entertainment there is a plethora of entertainment options and outdoor activities, including a beautiful river that one might want to float.

So a packing guide…I thought it might be easier to break it down into categories.

Workshops:
  • We will be providing some goodies in your registration materials but you may want to bring your favorite notebook and pen if you like to keep all your notes in one place.
  • Shoes for movement.
  • A sweater or light jacket, the air conditioning can tend to get a bit cold.
  • Your personal business cards so you can make and keep these great connections.
  • Your smart phone or tablet to download the Guidebook App. TETA is going green so if you need a hard copy of the schedule please print at home before departing. Also please remember that the Guidebook will have the most up-to-date information as schedules change.
  • Your computer to stay connected.
  • A small bag to carry your personal items. 
  • Items for your workshop presentation, if applicable.

Evening Entertainment:
  • Swim suit, towels and water shoes for an impromptu river float.
  • Good walking shoes if you want to hit the outlet mall.
  • Clothes for hitting the town if you feel like going out.

Dorm Rooms:
  • Standard twin sheets, pillow, blanket and towels for bathing
  • Bath mat for when you get out of the shower
  • Toilet paper (just in case)
  • Toiletries, they won’t have complimentary shampoo and soap so plan accordingly.
  • A shower caddy to keep all your shower stuff together.
  • Deck of cards or favorite board game to play after the workshops.

Door Prizes:
  • If you have extra copies of scripts, please consider bringing one to share in our SummerFest Donation Station. Everyone LOVES free scripts!
  • If you have any items you want to get rid of, DON’T! Bring it to SummerFest, someone there is bound to need that unwanted item. 

I hope this packing guide will help make your SummerFest experience just a bit more enjoyable. See you July 15th!

Maggie Rodriguez
TETA K-12 Committee, Secretary

Monday, June 13, 2016

Treasurer’s Report to Membership

Treasurer’s Report to Membership
The 2015 Financial Statements have been posted in the File Cabinet on the TETA website. The 2015 Financial Statements are for the year January 1, 2015 – December 31, 2015.  The 2015 Financial Statements were prepared on the accrual basis of accounting, rather than the cash basis as in years past.  The accrual basis is the industry preferred method of presenting the most accurate information regarding the financial position and results of the Association.

The 2015 IRS Form 990 is in process and will be timely filed.

After disregarding one-time non-recurring revenue items of approximately $121,000.00, the “normalized” net income for 2015 was approximately $48,000.00.  Regarding expenses, the 2015 calendar year included higher than usual outside consulting expenses considered necessary to finish the process of getting our financial books and records in order.

It is considered that, after considerable effort and expense, the TETA books and records are now accurately and completely reflecting all financial transactions of the Association. Financial information is regularly provided for review to the Board of Directors who has ongoing access to all the books and records at any time. There is also a standing Finance Committee appointed by the Board of Directors that periodically reviews the integrity of the bookkeeping for the financial transactions of the Association.  Although not really a part of this report, it is also noted that working with the Board and other members of the Association, the budget process of the Association has been greatly improved and made more collaborative.

Moving forward, TETA, Inc. will be requesting a fiscal year change to better match our operating year. If approved, our new full fiscal year will be September 1 to August 31. TETA will initially have a one-time short year of 1/1/16-8/31/16. It is anticipated that TETA will commission on an ongoing basis, at a minimum, a review of its financial statements by a CPA firm to further enhance our goal of proper recordkeeping and good stewardship.

As of December 31, 2015, TETA was in a sound financial position.  As a result of a review of its cash balances and other issues, the Board of Directors has  approved the following:
  • Maintaining approximately $250,000.00 of working capital
  • Establishing a Reserve Fund of $320,000.00
  • Established a Texas Educational Theatre Association TILF Endowed Scholarship of $25,000.00 (paid 5/16)
  • Undertaking a review of how best to utilize the remaining cash surplus to benefit the programs and sections of the association to best fulfill our Mission (committee has been formed)

If there are any questions, please feel free to submit them through the TETA website. As has been stated previously, the financial books and records of the Association will be made available for review by any member upon reasonable request.

Respectfully submitted,

Rachel Mattox, Treasurer


Tuesday, May 17, 2016

Are You Ready for SummerFest 2016?

Are You Ready for SummerFest 2016? 
Full STEAM Ahead: Powered by Theater!

The K-12 Committee is preparing for SummerFest 2016, Full STEAM Ahead: Powered by Theater!

SummerFest 2016 is shaping up to be one of the best summer events yet! Please put it on your calendar: July 15-July 17 at Texas State University in San Marcos, Texas. 

Deadline to submit a Workshop Proposal: NOW!! We need all workshop proposals by JUNE 1! It’s easier than ever to submit one. Just follow the link: 


Deadline to Register for SummerFest is June 15th. It’s only $90 AND for registering early, you’ll get an awesome t-shirt for free!! Don’t forget – if you submit two or more workshops, you are eligible for a reduced registration rate of $75! Use this link to register: 


To register for a dorm visit:

WHY should you attend SummerFest in San Marcos? Here are just a few reasons:
·                     More university/college-level and professional presenters.
·                     San Marcos is full of shopping, outdoor adventures and offers lots of artistic things to do after workshops!
·                     SummerFest is a great time to network and obtain new ideas for your classroom.
·                     There are no students at this workshop! It’s all about teaching and networking!
·                     Obtain your professional development hours before the start of the new school year!

Workshop proposals are still being submitted, but here’s a sneak-peek of some of the workshops you’ll enjoy this summer (There are a ton of “make-and-takes”!!):


·                     Stage Management
·                     New Play Staged-Readings
·                     Special Performances and Guest Speakers 
·                     Thespian Troupe How-To’s
·                     Costuming
·                     Script Swaps
·                     Elementary, Middle and High School Interest Meetings
·                     UIL OAP
·                     Dance
·                     Classroom Management
·                     Guidebook
·                     Working in Google – Using Google in the Classroom for collaboration
·                     Dramaturgy
·                     Improv and Theater Games
·                     New Theater TEKS
·                     Tech Theater – Set Building
·                     Acting
·                     Playwriting



Also, there are several K-12 Committee member positions that will be up for re-election at TheatreFest 2017! If you are interested in becoming more involved in our great organization, you may nominate yourself or a friend for one of these positions! They do not have to be present at SummerFest to be nominated. If you have any questions, please contact our current K-12 Chair-Elect, Gena Lea Smith at k12.chairelect@tetatx.com. Nomination Forms will be available during SummerFest at the main Registration Desk.

The following spots will be open:
·         HS At-Large
·         MS At-Large
·         Elementary Interest
·         Chair-Elect

The TETA Board of Directors and the K-12 Committee have been very busy since TheatreFest, working to strengthen our organization and our K-12 Section. I am honored to work with such an amazing and dedicated group of people!

The K-12 Committee and I wish you a great start to summer!

Full STEAM Ahead! Into summer break we go! We hope to see you at SummerFest 2016!

Jenae Glanton

K-12 Chair

Tuesday, April 19, 2016

TETA Board of Directors Nominations

It is once again time to nominate members for the upcoming vacancies on the TETA Board of Directors.

 The Nominating Committee of the BoD would welcome nominations from the membership. 

 The available positions include President-Elect, Treasurer-Elect, and At-Large Member 1. 

The President-Elect is a six year commitment, serving two years as President-Elect, two as President, and two as Immediate Past President. 

Since the current President-Elect is from the College/University membership, the committee will give special consideration to nominees from the K-12 ranks. 

 The Treasurer-Elect is a four year commitment, with two years as Treasurer-elect and two as Treasurer. 

 Finally, the At-Large 1 position is a two year term, and should be from the K-12 membership. 

 The duties of these offices can be found on the TETA website in the By-Laws and the Manual of Operations. Obviously, these are important positions in the leadership of TETA and the nominees should be prepared to rise to the challenge. The board meets no fewer than three times a year, including the annual convention, and at such times as deemed necessary by the President of the board. Any active member is eligible to serve. A member may self-nominate, or submit the name of a colleague for consideration. 

 To make a nomination, please submit the name of the individual and the office for which you are nominating them, along with a brief statement of their affiliations (e.g., employment, TETA involvement, etc.), a brief statement of why you think they would make a good board member, and contact information for the nominee. 

 You will find an electronic Board Member Nomination Form on the TETA website under the File Cabinet tab. You may send any questions you might have electronically, to Charlie Hukill, Chair of the Nominating Committee, at president.elect@tetatx.com , by phone at 325-698-1399, or by U.S Post to 1933 Highland Ave., Abilene, TX 79605. 

 The Board of Directors of TETA exists to serve the membership and urges you to play an active role in the governance of the organization.